adminOrganizations have always faced difficulties in tracking the working hours of employees. Despite the introduction of the various new employee attendance management system, many organizations are still sticking to manual attendance systems. Some of the traditional employee time tracking models include punch clocks, time cards, and time-sheets. Manual HR attendance systems have certain disadvantages. By sticking to them, it may have adverse repercussions.
This blog covers the disadvantages of traditional attendance systems and the benefits of moving to new-age automatic attendance management with biometric systems.
Drawbacks of manual attendance management systems
1. Prone to human errors
Traditional punch-in cards and timesheets are prone to human errors. Employees may knowingly or unknowingly enter inaccurate time in the sheet. This creates an issue at the time of payroll calculation. You might pay employees for the hours they didn’t work, which gradually can increase operational costs and reduce profits.
2. Time-consuming
Manual time tracking is time-consuming. You have to spend a considerable amount of time calculating the total number of hours worked by an employee in a month, leaves consumed, bonuses for overtime, etc. at the time of payroll calculation. The more time you take in generating accurate data for payroll calculation, the more delayed will be the salary distribution. Eventually, your employees will feel demotivated due to delay in salary and other important perks.
3. Time-theft and buddy punching
One of the major drawbacks of manual time attendance tracking is time-theft by employees. Employees can enter the wrong time in the timesheet at the time of clock-in and clock-out. You also cannot accurately track their lunch-time and duration of short-breaks. In punch-cards, buddy punching is a common scenario. Employees punch for each other through their respective cards that are completely unethical and unfair.
4. They cannot keep pace with changing organizational needs
Traditional systems for tracking employees’ time, total working hours, leaves, travels, allowances, etc. are not scalable and lack agility. Outdated software can largely affect your business’ performance in the long run. Automating your time and attendance can improve employee management, reduce manual errors, speed-up payroll calculations, and help in various other ways.
Advantages of automatic employee attendance management systems
Automatic employee time and attendance management system offers a host of features that can simplify various HR tasks.
– With them, you can reduce human errors. The data generated by these systems are accurate and employees cannot tamper with any of the data. – Better time management can improve the overall productivity of the organization. Eliminating time theft can save your business money. – They provide you with all the information and data necessary to manage regulatory compliance related to labor laws. – Your employees can also manage their leaves, see their total working hours, and submit their applications for tours to the county, local or international through the system.
An automated timekeeping system is very simple to use and easy to adapt. You and your employees can quickly learn to use the system without the need for any technical knowledge.
