Many organizations demand self-service features in HR software that aim at bringing efficiency into the system. It helps them focus on key HR areas, and their employees become self-reliant. A time & attendance system allows employers to keep track of time spent by employees at work.
Gone are the days of using manual methods to monitor attendance. Most organizations have switched to employee time & attendance software that also facilitates HR in payroll tasks.
What is a Time & Attendance System?
In a layman’s language, the time & attendance biometrics system can be best described as the digital means to monitor employees’ time at the office. Here, you use tabs instead of paper timesheets. The data record that you can gather through employee punching, clocking, or swiping can be used for performance management, resource planning, and allocation. It can also help HR in payroll calculations.
Key Features of a Time & Attendance System
Clocking in and out feature
The prime feature of a time & attendance biometrics system is to allow employees to clock in and out time. HR should be able to keep a record of the working hours of their workforce. You can either choose biometric scanners, PINs, or magnetic card readers to maintain attendance records.
The idea behind choosing employee time & attendance software is to ensure that the attendance records remain accurate. In case an employee is absent due to unexpected circumstances, such as illness and last-minute leave, HRs can refer data to create allowances and overtime accordingly.
Your employee time & attendance software should have an option for payroll integration. It can help you get accurate attendance records and use them for the payroll cycle. You can then calculate and create salaries with fewer or no errors and discrepancies. It also helps you in the case when an employee leaves the organization. You’ll have the records of his attendance and can settle his full and final payment accordingly.
With a diverse workforce working from different locations, it’s better if your chosen employee time & attendance software is mobile-responsive. It means your employees should be able to use it on the go, irrespective of the location. For example, if your sales team has an early client meeting, they should be able to clock in time through the mobile version of your time & attendance system.
Your time & management software should have a flexible feature of scheduling the clock in and out timings. It helps you in managing attendance for the staff that works in rotational shifts. You should be able to create multiple schedules without hustle.
These are a few features that you should expect in our employee time & attendance system. If you’re considering smart HR software that takes care of attendance and payroll, Timelabs can help. It comes in handy with a self-service portal that makes employees self-reliant. The software aims to bring down the cost and increase employee productivity.