adminHuman resources is a department that does a lot of work but gets very little recognition. Most of the awards and accolades are reserved for profit centres like marketing and sales teams. The best HR department is considered to be one that has the least organizational footprint, i.e. maintains workforce, recruits, provides training, ensures employee policy compliance, etc. This is not an easy feat to achieve, especially when most staff regard HR as a disciplinarian or a tattletale.
So, then how can HR managers get recognized for their efforts amongst company leadership? The solution: implementation of HR software.
Automated Hr and Payroll Software equips HR managers with the following benefits:
Digitization
HR software enables managers to digitize all paperwork for the company. This includes the company’s policies and procedures, pay stubs/invoices, employee absence records, etc. Digitization enables HR departments to remotely store sensitive information. This also simplifies research and statistical compiling. With an automated system, HR related processes may be performed from anywhere. Most importantly, it has next-to-no environmental impact.
Better Security
Automated HR programs are definitely more secure than paper-based systems. The latter is also out-dated. Such a system enables department heads to decide who may have access to particular documents. It also enables them to implement tamper-proof safety features to reinforce security measures.
Shared Administrative Tasks
When an employee needs to file a time-off request, he or she has to complete a hand-written form and submit it to their respective supervisor. This person has to check the work schedule to ensure there is sufficient coverage in order to be able to grant the time-off. If necessary, the work schedule may require alterations. After which the manager needs to be informed of the shift change. If approved, the manager has to physically locate the employee and inform them about the status of the time off request. This is a highly cumbersome process that can take up to a week to perform and just for one employee!
An automated HR system places most of the responsibility on the employee’s shoulders. He or she will have to check online to ensure they have enough vacation time banked in order to apply for the leave. They will also have to check if their time-off date is available. A digital form needs to be submitted by the employee to the relevant party. This gives supervisors and managers more time focus on productivity-related tasks. The benefit of HR software can be applied to other requests as well such as vacation pay, time punches, incentives, employee bonuses, etc.
Provision of Statistical Reports
Company executives like to see facts and figures not excuses! Most want these reports within a few minutes of requesting it. Only an automated HR system can provide you with statistical figures, summaries and informative reports at the drop of a hat. HR software can take care of all types of stats reports such as turnover patterns, hiring trends, demographic data, employee absences, opinion poll results, etc.
More Space
HR departments that continue to thrive on paper-based systems require lots of physical office space to accommodate filing cabinets, desks, chairs, shelves, etc. The larger the organization, the more space it will require. Frankly, space is at a premium and many HR departments struggle to maintain both current and previous records. In fact, many companies are forced to rent out warehouse spaces just to accommodate files!
HR software programs can transform physical records into digital ones, taking up next-to-no room. It also enables HR to be compliant with all legal requirements pertaining to payroll information, documentation, employee applications, etc.
Time and Attendance Management
Handling employee time and attendance is a major pain for HR. This function takes up the most time. If a mistake is made, it can mean heavy costs for the company. Not with an automated HR system!
HR attendance software automates attendance and time management. It enables employees to clock in or out via smartphones or remote devices, compared to waiting in line or logging in to the computer. This helps managers to review attendance, correct missed punches, approve or reject payroll and time requests and create more efficient work schedules to meet the company’s needs.
Security
Automated HR software programs are more secure. They help curb payroll fraud. Most HR systems rely on biometric technology to maintain and record time, payroll and attendance records. This enables companies optimize their processes and focus on productivity.
Implementing HR software can streamline many of your organization’s processes. This saves valuable time and money, while reducing issues such as time theft, payroll fraud, security breaches, etc. All this results in positive stats, which will definitely get you recognized by your company’s leadership.
